Coach, AI and your data

Coach needs to see your plan to help with it. This page explains what it sees, where that information goes, and what you can switch off or delete. It covers the AI features in Dayplan Pro: Coach, voice input and photo scan. For the full details, read the Dayplan Privacy Policy.

What Coach sees when you use itCopy Anchor Link

When you send Coach a message, it receives:

• Your conversation: your message and the recent messages before it. Coach has one ongoing conversation with you, shared between the app and iMessage.
• Your day: today's open and done tasks, tasks carried over from yesterday, tomorrow's tasks, your repeating tasks, your area names and your work hours. An area is a category you file tasks under.
• Your calendar events for today and tomorrow: only each event's title and start and end times. Event descriptions, attendees and meeting links aren't sent.
• Your Coach settings: what it calls you, your How to talk to you note, your personality choice, any standing instructions you've asked it to keep, and your time zone.

When your request needs more, Coach looks it up: it can search your tasks (titles, notes and steps, including done and let-go tasks), open a task, look at another day or check your free time for up to a week ahead.

Coach only acts for you. It doesn't answer in iMessage group chats, so your plan isn't shared with other people in a thread.

Which providers process itCopy Anchor Link

• Coach and photo scan requests go through OpenRouter, an AI gateway that passes them to third-party model providers. Dayplan's OpenRouter account is set up for zero data retention with every data-training option turned off, so requests are only served by providers that don't store them or train on them.
• Voice input is transcribed live by Deepgram, which receives only your audio. If live transcription isn't available, the recording is transcribed through OpenRouter instead.
• iMessage: texts with Coach pass through Apple and Dayplan's messaging provider.

The privacy policy states that voice recordings aren't kept after transcription, and scanned photos aren't kept after the tasks and events are pulled out of them.

Is my data used to train AI?Copy Anchor Link

No. The privacy policy states that Dayplan doesn't use your content to train AI models and doesn't permit any provider to use it to develop, improve or train general AI models. What you send to Coach is used only to answer you.

Does Coach remember things about me?Copy Anchor Link

Coach has no long-term memory. It works from your current conversation, your plan and your Coach settings, and it won't promise to remember something.

If you ask for a lasting change ("stop the pep talks", "call me Sam"), Coach saves it with your Coach settings. Some of these show in Settings → Coach, such as What it calls you, your personality and your check-ins. Standing instructions Coach keeps for itself aren't listed there; to change or remove one, tell Coach, for example "you can do pep talks again" or "forget that I like short replies".

What Dayplan storesCopy Anchor Link

Dayplan stores your Coach conversation, your Coach settings and, if you connected iMessage, your phone number, so Coach can carry on where you left off. Dayplan's product analytics record that Coach was used, for example that a message was sent and which kinds of changes it made. They don't include what you wrote, your task titles, your phone number or Coach's replies.

Turn off check-insCopy Anchor Link

Check-ins are messages Coach sends without you asking first. To stop them:

1. Open Settings → Coach.
2. Under Check-ins, select Off.

Coach then only speaks when you speak to it first. Check-ins can read your plan but never change it.

Delete your Coach dataCopy Anchor Link

To delete your conversation with Coach and keep your account:

1. Open Settings → Coach.
2. Under Conversation history, select Clear history.
3. Select Clear history again to confirm.

Dayplan deletes your conversation with Coach, in the app and over iMessage. Your tasks and your Coach settings stay. This can't be undone. Texts already on your phone stay in your Messages app; delete them there if you want them gone from your phone too.

If Coach is still answering a message, wait a moment and try again.

Deleting your Dayplan account deletes your Coach conversation, your Coach settings and your iMessage connection with it. See Delete your account.

AI assistants you connectCopy Anchor Link

If you connect an AI assistant such as Claude or ChatGPT to Dayplan, that assistant isn't one of Dayplan's AI features, and the zero-retention setup described above doesn't apply to it. Here's how it differs:

• What it receives: what it asks for, within the access you chose. That can be your tasks with their notes, steps, areas, dates and deadlines, your area names, and the titles and times of your calendar events and your free time for the days it asks about. It doesn't receive event descriptions, attendees or meeting links, or your Coach conversation.
• Whose rules apply: the assistant's provider, for example Anthropic for Claude or OpenAI for ChatGPT, receives this as part of your conversation and handles it under its own privacy policy and your settings there.
• What Dayplan keeps: each connection's assistant name, the access you chose, how long it lasts and when it was last used, and which assistant added each task. Dayplan records which actions an assistant uses and whether they worked, but not what it sent or what Dayplan answered. Dayplan doesn't receive your conversations with the assistant.

You can see and disconnect every assistant in Settings → Connected agents. See Use Dayplan with AI assistants.

Frequently asked questionsCopy Anchor Link

Which AI model does Coach use?Copy Anchor Link

Coach's requests go through OpenRouter to third-party model providers, under the zero-retention, no-training setup described above. The privacy policy doesn't name the individual model providers.

Does Coach see my whole calendar?Copy Anchor Link

Coach sees the titles and times of your calendar events, so it can plan around them. It doesn't receive event descriptions, attendees or meeting links, and it can't change your events.

Can I use Dayplan without Coach?Copy Anchor Link

Yes. The Free plan doesn't include Coach, voice input or photo scan. On Pro, Coach only receives your plan when you message it, use voice input or photo scan, or when a check-in runs. Turn check-ins Off if you don't want those.